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Project Financials

The Financials section provides comprehensive financial management for your projects, from initial estimates to final invoicing.

Accessing Financials​

From any project, click Financials in the navigation bar to access the financial dropdown menu:

SectionDescription
OverviewFinancial summary dashboard (sold projects only)
Primary EstimateMain project estimate with line items
SelectionsCustomer selection tracking
Work ScopeDetailed scope of work
EstimatesAll estimate versions and reports
Change OrdersApproved changes to original scope
Purchase OrdersOrders to vendors and suppliers
QuotesVendor quote requests and responses
Job CostingCost tracking and analysis
Client InvoicingCustomer billing
BillingOverall billing status
Field ReceiptsField purchase tracking

Financial Overview Dashboard​

For sold projects, the Overview provides:

  • Total contract value
  • Total collected vs. remaining balance
  • Change order totals
  • Billing schedule status
  • Payment history
note

The Overview section only appears for sold projects and may require specific company settings to be enabled.

Financial Workflow​

A typical project financial workflow:

  1. Create Estimate - Build detailed pricing
  2. Finalize Selections - Customer chooses options
  3. Generate Contract - Create and sign agreements
  4. Process Change Orders - Handle scope changes
  5. Issue Purchase Orders - Order materials
  6. Track Costs - Monitor job costing
  7. Invoice Customer - Bill according to schedule
  8. Record Payments - Track collections

Key Financial Concepts​

Contract Value​

The total agreed price including:

  • Original estimate total
  • Approved change orders
  • Adjustments

Gross Margin​

The difference between revenue and direct costs:

  • Labor costs
  • Material costs
  • Subcontractor costs

Collected vs. Due​

Track payment status:

  • Collected - Payments received
  • Due - Invoiced but unpaid
  • Remaining - Not yet invoiced