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Employee Locations Report

The Employee Locations report displays team member locations on an interactive map, either showing their last known positions or historical location data over a date range.

Accessing the Report​

Reports > General > Employee Locations

Two access options are available:

  • All Last Known Locations: Shows current/most recent positions for all employees
  • Search by Employee: View historical location trail for a specific employee

Report Views​

All Last Known Locations​

Displays a map showing:

  • Most recent GPS position for each team member
  • Markers indicating employee positions
  • Quick overview of field team distribution

No date selection required - shows the latest available location for each user.

Search by Employee​

Filter and view location history:

  • Select specific employee
  • Choose date range
  • View location trail on map

Available Filters (Search by Employee)​

FilterDescription
Date FromStart of location history range
Date ToEnd of location history range
UserSelect specific team member

Map Features​

Interactive Map​

  • Zoom in/out to see details
  • Pan to explore different areas
  • Click markers for employee details

Location Markers​

  • Show GPS coordinates recorded by mobile app
  • Timestamped location data
  • Connected trail for historical views

How Location Data is Collected​

Location data comes from:

  1. Mobile App Check-ins: When employees clock in/out via mobile
  2. Time Entry Locations: GPS captured during time logging
  3. Activity Completion: Locations recorded when completing field activities

Common Use Cases​

1. Field Team Overview​

  • Use "All Last Known Locations"
  • See where team members are currently working
  • Coordinate dispatching and assignments

2. Route Verification​

  • Select specific employee
  • Choose date range
  • Review travel patterns and job site visits

3. Time Verification​

  • Compare location data with time entries
  • Verify presence at job sites
  • Support accurate time tracking

4. Workload Distribution​

  • View team spread across service area
  • Identify coverage gaps
  • Plan efficient routing

Privacy Considerations​

  • Location tracking requires mobile app permissions
  • Team members should be informed of location tracking
  • Data is only collected during work hours when app is in use
  • Respect employee privacy and use data appropriately

Map Controls​

The map supports:

  • Zoom: Mouse wheel or +/- buttons
  • Pan: Click and drag
  • Marker Info: Click markers for details
  • Full Screen: Expand for larger view

Tips​

  • Location accuracy depends on device GPS
  • Indoor locations may be less accurate
  • Recent locations are most reliable
  • Use date filtering to focus on specific periods
  • Large date ranges may show many points

Requirements​

For Location Data​

  1. Mobile App: Employees must use the mobile application
  2. Location Permissions: GPS must be enabled on devices
  3. Active Check-ins: Data collected during time tracking activities

Troubleshooting​

No Locations Showing​

  • Verify employee uses mobile app
  • Check device location permissions
  • Ensure time entries exist for date range

Inaccurate Locations​

  • GPS accuracy varies by device
  • Indoor locations less reliable
  • Weather/environment can affect GPS